PREPARE FOR EXCHANGE INFORMATION MEETING

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(1)PREPARE FOR EXCHANGE INFORMATION MEETING. . SCHOOL OF BUSINESS AND SOCIAL SCIENCES AARHUS UNIVERSITET.

(2) AGENDA FOR THE NEXT HOUR •. The next steps. •. Application to host university Application/language test/other documentation/ visa/insurance/housing/financial issues/other practical issues. •. Courses during your semester abroad Application for courses at host university/pre-approval of courses/credit transfer. •. Your questions. . SCHOOL OF BUSINESS AND SOCIAL SCIENCES AARHUS UNIVERSITET.

(3) ALLOCATION RESULT •. More than 350 (business or economics) students are going abroad in Autumn 2022 and Spring 2023. •. You have been allocated to 109 different universities in 32 different countries. . SCHOOL OF BUSINESS AND SOCIAL SCIENCES AARHUS UNIVERSITET.

(4) EXCHANGE STEP BY STEP 1.. You have been allocated an exchange position and AU nominates you to the host university. 2.. You receive an e-mail with names and e-mails of fellow students going to the same host university as you. 3.. You receive information from the host university (or AU) on how to apply for admission.. 4.. You apply for admission as an exchange student at the host university (typically this includes application for visa, housing, etc.). 5.. You apply for admission to courses at your host university. 6.. You apply for pre-approval of courses to your Aarhus BSS study board. 7.. You study abroad. 8.. Upon return finish your paperwork – transfer of credits, Erasmus documents, travel report.. . SCHOOL OF BUSINESS AND SOCIAL SCIENCES AARHUS UNIVERSITET.

(5) APPLICATION TO HOST UNIVERSITY •. Check your AU e-mail frequently (incl. spam mail) and wait for information from your international coordinator (IC/BSS International) or the exchange university. •. Do not start your application until you have received instructions •. Application procedure. •. Course selection. •. Housing. •. Visa/Residence permit. •. You can prepare your application in groups with your fellow students. •. Check your Study Portal for tips regarding your application ”Study Abroad”. . SCHOOL OF BUSINESS AND SOCIAL SCIENCES AARHUS UNIVERSITET.

(6) APPLICATION - DEADLINES NON-EU destinations: •. You should receive the information on how to apply by the end of March. •. Application deadline is usually in March or April. EU destinations: •. You should receive the information on how to apply by the end of April. •. Application deadline is usually in April or May. Note! It is your own responsibility to ensure that you meet the requirements and the deadlines!. . SCHOOL OF BUSINESS AND SOCIAL SCIENCES AARHUS UNIVERSITET.

(7) LANGUAGE PROFICIENCY REQUIREMENTS Aarhus BSS has negotiated best possible terms with the host university. Check MoveOn in order to find out what documentation your host university requires. •. If a language letter from Aarhus BSS International is sufficient it will be stated in MoveOn.. •. If a test is required (i.e TOEFL or IELTS) it will also be stated in MoveOn. •. You must sign up as soon as possible. Next dates in Aarhus are 26 March and 23 April for TOEFL tests. •. Find more info here. . SCHOOL OF BUSINESS AND SOCIAL SCIENCES AARHUS UNIVERSITET.

(8) VISA/RESIDENCE PERMIT - EU DESTINATIONS EU citizen: •. You need a residence permit. •. Follow instructions from host university. Apply upon arrival (standard procedure…) Non-EU citizen: •. •. You will probably need a visa. •. Follow instructions from host university Apply before entering the host country. •. . SCHOOL OF BUSINESS AND SOCIAL SCIENCES AARHUS UNIVERSITET.

(9) VISA FOR NON-EU DESTINATIONS •. You must apply for a visa prior to departure (most countries). •. Check your passport (must be valid at least 6 months after returning to DK). •. Country specific visa information from host university/local embassy. •. Visa usually valid one month before semester start. •. Follow guidelines of host university. . SCHOOL OF BUSINESS AND SOCIAL SCIENCES AARHUS UNIVERSITET.

(10) HOUSING Research your options: Most host universities offer a housing service one way or another • Ask former exchange students • Read information and evaluations in MoveOn • You may sublet your residence in Denmark through the International Center (ic@au.dk) Compare and decide: •. • •. On campus? Off campus?. . SCHOOL OF BUSINESS AND SOCIAL SCIENCES AARHUS UNIVERSITET.

(11) INSURANCE Health Insurance: •. Make sure you have health insurance. •. Erasmus students should order the blue card at www.borger.dk. Check info at http://huskdetblaa.dk/. You will get access to medical treatment – same rights as citizens in your host country Private insurance: •. •. It is strongly recommended to take out insurance for liability and personal belongings while abroad. . SCHOOL OF BUSINESS AND SOCIAL SCIENCES AARHUS UNIVERSITET.

(12) COVID-19 Follow instructions from the host university Check if there are any Covid 19 related requirements you must meet (vaccination, Corona passport/COVID certificate etc.) Exchange semesters can still be cancelled due to Covid 19. If your stay is cancelled: - You will not be awarded another place by AU/BSS - We will do all we can to help you sign up for elective courses here at AU instead. . SCHOOL OF BUSINESS AND SOCIAL SCIENCES AARHUS UNIVERSITET.

(13) GRANTS / SCHOLARSHIPS Erasmus+ (EU Destinations and Norway, Iceland, Turkey) •. Automatically nominated for a grant. Non-Erasmus Destinations (Overseas Destinations): •. Automatically nominated for a BSS Travel Grant of DKK 7,000 (paid at start of semester). . SCHOOL OF BUSINESS AND SOCIAL SCIENCES AARHUS UNIVERSITET.

(14) ERASMUS+ GRANT International Centre at AU will inform you about… •. Your Erasmus grant and what you need to do when. •. Language assessment. •. The size of the grant (which depends on destination and time abroad). •. Documentation that you must submit. See more on AU’s page about Erasmus. . SCHOOL OF BUSINESS AND SOCIAL SCIENCES AARHUS UNIVERSITET.

(15) ERASMUS+ GRANT Online Learning Agreement •. As an Erasmus student you are required to fill in an online Learning Agreement (a document similar to a pre-approval of courses). •. Must be approved by you, the International coordinator at Aarhus BSS and the partner university. •. If you change courses, the Learning Agreement must be approved again. See more on AU’s page about Erasmus. . SCHOOL OF BUSINESS AND SOCIAL SCIENCES AARHUS UNIVERSITET.

(16) APPLYING FOR PRIVATE FUNDING •. The “Confirmation of Exchange” letter you have already received by email will be sufficient documentation from AU/BSS. Aarhus BSS International will not be able to assist you any further with application for private funding Private Grants: •. •. Check your study portal for examples. . SCHOOL OF BUSINESS AND SOCIAL SCIENCES AARHUS UNIVERSITET.

(17) SU Danish students may take their SU with them while abroad International students eligible for Danish SU, should contact the SU office at AU to get clarification su@au.dk. . SCHOOL OF BUSINESS AND SOCIAL SCIENCES AARHUS UNIVERSITET.

(18) COURSES AT HOST UNIVERSITY. . SCHOOL OF BUSINESS AND SOCIAL SCIENCES AARHUS UNIVERSITET.

(19) COURSES ABROAD 1) Apply for admission to courses at your host university 2) Apply for pre-approval at Aarhus BSS (before you go abroad) 3) Apply for credit transfer at Aarhus BSS (when you come home). . SCHOOL OF BUSINESS AND SOCIAL SCIENCES AARHUS UNIVERSITET.

(20) ADMISSION TO COURSES AT HOST UNIVERSITY 1. 2. 3. 4. 5.. Wait for information regarding courses from your host university – differs a lot on when and how you apply for admission to courses Always follow instructions from host university It is time consuming and requires an effort to find the correct courses – so make sure to stay updated on your host university’s procedures Check your study portal for information on previously pre-aseessed courses and read the evaluations in order to find tips and advice from previous exchange students Normally, your course enrolment is not binding, but check with your host university in order to be sure and sign up for courses that seem realistic to get pre-approved. . SCHOOL OF BUSINESS AND SOCIAL SCIENCES AARHUS UNIVERSITET.

(21) PRE-APPROVAL OF COURSES BY SANDRA HVILSTED PEDERSEN STUDENT AFFAIRS OFFICER. . SCHOOL OF BUSINESS AND SOCIAL SCIENCES AARHUS UNIVERSITET.

(22) PRE-APPROVAL - FACTS What is it?. What happens?. How?. Your assurance that you can transfer the credits you take at your host university to your degree programme at AU. Processes of your application. Apply online at mystudies.au.dk The Board of Studies assess each individual course. When? No official deadline, but check your Study Portal!. Your pre-approval is individual and you cannot transfer credits without pre-approval. . SCHOOL OF BUSINESS AND SOCIAL SCIENCES AARHUS UNIVERSITET.

(23) PRE-APPROVAL: 30 ECTS ELECTIVES Your degree consists of a specific number of ECTS: • Bachelor’s degree = 180 ECTS •. • •. •. Master’s degree = 120 ECTS. You are able to get a maximum of 30 ECTS credit transferred (electives) You must transfer a minimum of 20 ECTS from your exchange. What is equivalent to 30 ECTS? Check Credit Translation in MoveOn (e.g. 15 credits = 30 ECTS). Note: The ECTS information for a previously pre-approved course in MoveOn may not be correct. Sometimes it changes.. . SCHOOL OF BUSINESS AND SOCIAL SCIENCES AARHUS UNIVERSITET.

(24) PRE-APPROVAL: REQUIREMENTS TO COURSES Content • Less than 30% overlap to courses you have already passed at AU or expect to pass • All electives must be relevant to your degree (no sport/theatre/arts etc.) • Compare course descriptions with course descriptions for electives you can sign up for at AU Level • •. Bachelor students: Courses on bachelor’s level Master students: Courses on master’s level / 4th year bachelor courses. . SCHOOL OF BUSINESS AND SOCIAL SCIENCES AARHUS UNIVERSITET.

(25) UNSURE ON WHAT YOU CAN GET PREAPPROVED? •. MoveOn/Study Portal: Find inspiration in MoveOn or at your Study Portal (Pre-assessed courses). •. AU Course Catalogue: Find inspiration in the electives you can choose at AU. •. Your academic regulations: Get familiar with your academic regulation!. . SCHOOL OF BUSINESS AND SOCIAL SCIENCES AARHUS UNIVERSITET.

(26) ECONOMICS AND BUSINESS ADMINISTRATION, BACHELOR’S DEGREE. You can apply for pre-approval of up to 5 ECTS Language / Culture courses (no pure language courses). . SCHOOL OF BUSINESS AND SOCIAL SCIENCES AARHUS UNIVERSITET.

(27) BUSINESS ADMINISTRATION AND COMMERCIAL LAW, BACHELOR’S DEGREE- HA(JUR.) 30 ECTS electives with possibility of up to 5 ECTS Language/Culture courses (no pure language courses) •. Specific requirement if you wish to be admitted to other CM specialisations than CM(jur): At least 10 ECTS within business economics.. . SCHOOL OF BUSINESS AND SOCIAL SCIENCES AARHUS UNIVERSITET.

(28) ECONOMICS AND BUSINESS ADMINISTRATION, MASTER’S DEGREE (CAND.MERC) 30 ECTS electives, 3rd semester e.g. cand.merc. Finance & International Business:. . SCHOOL OF BUSINESS AND SOCIAL SCIENCES AARHUS UNIVERSITET.

(29) BUSINESS ADMINISTRATION AND COMMERCIAL LAW, MASTER’S DEGREE - CAND.MERC.(JUR) 30 ECTS electives on semester 3 (with specific requirements): •. At least 10 ECTS within law (can also be acquired at AU Summer Uni). •. At least 10 ECTS within business economics.. . SCHOOL OF BUSINESS AND SOCIAL SCIENCES AARHUS UNIVERSITET.

(30) ECONOMICS, BACHELOR’S DEGREE (OECON) 30 ECTS electives on semester 5. . SCHOOL OF BUSINESS AND SOCIAL SCIENCES AARHUS UNIVERSITET.

(31) ECONOMICS, MASTER’S DEGREE (OECON) Mobility window: 30 ECTS in 1st, 2nd or 3rd semester Courses will be pre-approved as Master’s elevtive (4xxx level courses) By request you can ask if the courses can be assessed as 5xxx or 6xxx. . SCHOOL OF BUSINESS AND SOCIAL SCIENCES AARHUS UNIVERSITET.

(32) ECONOMICS (PUBLIC POLICY), MASTER’S DEGREE 30 ECTS from exchange in your mobility window (3rd semester) Total 50 ECTS electives: 10-30 ECTS within Economics, and 20-40 ECTS within Political Science. Check your Academic Regulation!. . SCHOOL OF BUSINESS AND SOCIAL SCIENCES AARHUS UNIVERSITET.

(33) PRE-APPROVAL - PROCES Apply on mystudies.au.dk. Application is received by study board. Application is sent to the lecturer/professor who assesses the courses. You will receive your preapproval. Process: •. Processing of your application starts when The Board of Studies has received all required documentation. Do not apply before you can submit all required documentation.. •. Your application is processed as soon as possible.. . SCHOOL OF BUSINESS AND SOCIAL SCIENCES AARHUS UNIVERSITET.

(34) APPLICATION FOR PRE-APPROVAL All students • Upload Application form at mystudies.au.dk • Apply for 30 ECTS + 2 additional courses • Submit course descriptions for all courses. Remember that courses mentioned in evaluations in MoveOn and in the preassesed course list on the Study Portal are for inspiration only.. . SCHOOL OF BUSINESS AND SOCIAL SCIENCES AARHUS UNIVERSITET.

(35) TOP 3 – REASONS WHY YOUR APPLICATION IS REJECTED 1) The documentation is insufficient (i.e. no list of required syllabus) 2) The course overlaps more than 30% to mandatory courses (check your academic regulations) 3) You have submitted ”questionable” documentation Tip 1: It should be clear that the documentation comes from the host university. I.e. official course description from the host university (pdf file only) • Home-made pdf: A document with all the relevant information copy/pasted + a direct link to the relevant websites and/or screen shots copy/pasted Tip 2: Do an effort to make it easy – it will make the process faster for everyone •. . SCHOOL OF BUSINESS AND SOCIAL SCIENCES AARHUS UNIVERSITET.

(36) WHEN DO YOU APPLY FOR PRE-APPROVAL? Apply for pre-approval when 1) You are familiar with the courses you have access to at the host university 2) the relevant course descriptions are available (alternatively you may use descriptions from the previous year) 3) the semester start is approaching (6-8 weeks before semester start) Deadline? No deadline. But! Up to 2 months for processing Changes? Your pre-approval is binding. Only if you have a good reason you can submit a new application including the changes. You need to submit documentation of the reason for making changes. Tip: Ask your host university when the course descriptions are available and when the deadline is for changing courses. . SCHOOL OF BUSINESS AND SOCIAL SCIENCES AARHUS UNIVERSITET.

(37) FROM NOMINATION TO CREDIT TRANSFER Application for pre-approval. Nomination to host university. . Application to host university. SCHOOL OF BUSINESS AND SOCIAL SCIENCES AARHUS UNIVERSITET. Off you go. Study Abroad. Credit transfer.

(38) CREDIT TRANSFER. . SCHOOL OF BUSINESS AND SOCIAL SCIENCES AARHUS UNIVERSITET.

(39) CREDIT TRANSFER Apply as soon as you have returned from your Study Abroad and have received your transcript incl. a description of the grading scale from your host university. There is no deadline! Rules and regulations •. Courses will only be transferred in groups of 5,10, 15, 20, 25 or 30 ECTS. •. Total number of credits (not individual courses) are rounded down and not up. Examples •. If you take 4 courses worth 8 ECTS = total of 32 ECTS, you can transfer 30 ECTS. •. If you take 4 courses worth 7 ECTS = total of 28 ECTS, you can transfer 25 ECTS. Note: Courses passed during study abroad will be transferred as passed. Your grades will not be included in your GPA (titles and local grades will appear on your final exam transcript from AU).. . SCHOOL OF BUSINESS AND SOCIAL SCIENCES AARHUS UNIVERSITET.

(40) IF YOU FAIL A COURSE AT HOST UNIVERSITY If you fail one or more courses during your Study Abroad you have the following options: 1.. You can take the re-exam at host university. 2.. You can take a new elective at Aarhus BSS on your following semester; or attend AU Summer University. Ask your student counsellor about your study plan and your alternatives, or ask the host university about re-exams. . SCHOOL OF BUSINESS AND SOCIAL SCIENCES AARHUS UNIVERSITET.

(41) TO-DO 1. 2. 3. 4. 5. 6. 7.. Register for a language test if required (check MoveOn) Wait for information on application procedure Prepare your application with fellow students Apply for admission to host university Apply for admission to courses at host university Apply for pre-approval of courses Apply for credit transfer upon your return. + Housing, insurance, visa and other practicalities. . SCHOOL OF BUSINESS AND SOCIAL SCIENCES AARHUS UNIVERSITET.

(42) USE YOUR STUDY PORTAL Go to http://studerende.au.dk/en/ The most important pages right now •. Apply for exchange – Application to host university. •. Courses abroad – pre-approval. •. Funding – Erasmus, Aarhus BSS Travel Grant, Private Grants. Remember: Check MoveOn, website of host university, e-mails from international coordinator and host university.. . SCHOOL OF BUSINESS AND SOCIAL SCIENCES AARHUS UNIVERSITET.

(43) 4 X Q&A - PREPARATION FOR YOUR EXCHANGE SEMESTER Tuesday 5 April 2022 - 18.30-19.30 https://aarhusuniversity.zoom.us/j/61388307426 Monday 30 May 2022 - 14.00-15.00 https://aarhusuniversity.zoom.us/j/67193183006 Wednesday 21 September 2022 - 18.00-19.00 https://aarhusuniversity.zoom.us/j/67377651963 Thursday 24 November 2022 - 14.00-15.00 https://aarhusuniversity.zoom.us/j/66393118718. . SCHOOL OF BUSINESS AND SOCIAL SCIENCES AARHUS UNIVERSITET.

(44) VIRTUAL INTERNATIONAL EXCHANGE LOUNGE •. Get to know your fellow students going to the same university as you. •. Reach out to AU BSS students who have previously been abroad. •. Find the group on Facebook: Aarhus BSS Virtual International Exchange Lounge | Facebook. . SCHOOL OF BUSINESS AND SOCIAL SCIENCES AARHUS UNIVERSITET.

(45) Question?. Contact. Email. Signing of Erasmus Learning Agreement. Aarhus BSS International. bss.international@au.dk. AU transcript of records. Aarhus BSS Student Services. studentservices.bss@au.dk. Erasmus+ grant. AU’s Erasmus office. erasmus@au.dk. Pre-approval and credit transfer. Aarhus BSS International. bss.international@au.dk. Housing, Visa etc.. Your host university. Host university. Application to host university. Aarhus BSS International/AU or your host university. bss.international@au.dk Host university. Erasmus-stipendium. - dependent of destination and type of question. . SCHOOL OF BUSINESS AND SOCIAL SCIENCES AARHUS UNIVERSITET.

(46) QUESTIONS?. . SCHOOL OF BUSINESS AND SOCIAL SCIENCES AARHUS UNIVERSITET.

(47)