WELCOME TO THE ONLINE STUDY ABROAD
APPLICATION INFO MEETING FOR BTECH
ENGINEERING STUDENTS
ARE YOU STUDYING…
BSc Engineering - Global Management and Manufacturing (GMM) - (3rd semester)
BSc Engineering - Business Development Engineering (BDE) – (3rd semester)
MSc Engineering - Technology Based Business Development (Cand.polyt.) - (1st semester)
Study Abroad – Exchange VS. Freemover
Exchange – your opportunities and things to consider
Application Process – Exchange through Aarhus BSS
Allocation of Exchange Positions
FAQ
Q&A
TODAY’S PROGRAMME
10 REASONS TO STUDY ABROAD
Gain a global mind-set and expand your worldview
Increase your international job prospects
It will look good on your CV
Brush up on your foreign language skills
Open your academic horizons and study and learn differently
Gain independence and life experience
Learn more about yourself
See your own culture through a new lens
Meet a diverse range of people and make lifelong friends/an international network
Because ”variety is the spice of life”
WHEN CAN YOU STUDY ABROAD?
BSc Engineering - Global Management and Manufacturing (GMM) 6th semester
BSc Engineering - Business Development Engineering (BDE) 6th semester
MSc Engineering - Technology Based Business Development (Cand.polyt.) 3rd semester
STUDY ABROAD
EXCHANGE
Study Abroad through AU/Aarhus BSS
FREE MOVER
Study Abroad independently You apply through AU and receive support
and guidance from your International Coordinator at AU
You organise and find your Study Abroad yourself
You are eligible for the Erasmus+ grant or Aarhus BSS Travel Grant
You are not eligible for the Erasmus+ grant or Aarhus BSS Travel Grant
No tuition fee You are often required to pay tuition fee
You may be eligible for “udlandsstipendium” – ask SU
WHERE TO START?
I’m lost?
Where do I start Your BTECH study
portal!
STUDY PORTAL – YOUR NEW BEST FRIEND
Your BTECH study portal
WHERE EXACTLY CAN YOU GO?
List of available exchange positions on your Study Portal: Study Abroad > Where do you want to go?
> Available Exchange Positions
Follow the application guidelines at http://studerende.au.dk/en/studies/subject-
HOW TO CHOOSE?
What is important to you?:
Being close to Denmark or far away?
To study at a highly ranked and accredited institution?
Being close to family and friends?
Great academic opportunities and specific courses of your interest?
That your expenses are not too high? (Australia is expensive, Poland is cheaper)
The experience of an exotic and different culture
You may choose up to 20 universities. 5-10 universities is recommended.
BUTremember; only choose universities you would actually like to go to. If you cancel your exchange, the position cannot be offered to other students and will be lost. Show consideration for your fellow students!
BUDGET FOR YOUR STUDY ABROAD
FINANCE YOUR STUDY ABROAD - GRANTS
Private grants: You are on your own. But you can find inspiration on your Study Portal: Study Abroad >
Funding > Private Grants
Erasmus+ grant Aarhus BSS Travel Grant
Approx. 320-370 EUR per month
(subject to change) 7.000 DKK
Erasmus+ agreements Overseas agreements The grant is transferred in 2
installments. 70% at semester start and 30% after the study abroad
The grant is transferred approx. by semester start
If you are eligible for SU, you will still receive SU will abroad
WHO CAN APPLY
In order to apply for an exchange position you must:
Be a full time student at AU
Be able to transfer 20 ECTS to 30 ECTS from your study abroad to you AU study programme
Be aware! Previously passed courses, summer university courses and credit transfer
If you received more than 10 ECTS of obligatory credit transfer from a former uncompleted study programme, when you where admitted to your current study programme, contact your AU
coordinator
INTERNATIONAL STUDENTS ON EXCHANGE
International students with a residence and work permit to study in Denmark, must contact the authorities, if they have any questions regarding upholding their residence and work permit if they go abroad on exchange
The same applies to scholarship students
BACHELOR PROJECT AND MASTER THESIS
If you are going on exchange to a partner university with late semester start, you may have to start writing your bachelor project or master thesis while on exhange.
There is no dispensation for handing in the project/thesis at a later date, even though your final semester at AU starts while your are still on exchange.
EXCHANGE – DURING SEMESTER W/ELECTIVES
You are expected to take 30 ECTS during your study abroad*
*At some universities you will only be able to take 20 ECTS (check MoveON)
*At some universities it may be difficult to take more than 20 ECTS (check MoveON)
*Some students will not pass one or more courses during their Study Abroad
If you transfer only 20 ECTS or 25 ECTS from your Study Abroad you can:
Take courses at AU Summer University (before or after your exchange semester)
Take additional courses the following semester upon your return
APPLY FOR EXCHANGE - PROCESS
Aarhus BSS processes
your application
You receive a rejection
Aarhus BSS sends nomination to host university
You apply for admission to your host
The host university processes your
You receive a rejection
(very rare)
You are You apply
online in MoveON
You are notified of
your exchange positions Accept offer
APPLY FOR EXCHANGE – STEP 1 + 2
Step 1: Apply to AU/Aarhus BSS
• Application deadline : December 1, 2020 (midnight)
• Application form - online via MoveON: opens November 2, 2020
• Response to application: Approx. January 15, 2021 (Check your AU email account!)
Step 2: Apply to Host university (more information will follow in February)
• Application deadline: between February and June (varies a lot)
• Application form: paper or online
• Response to application: between April and July (varies a lot) Information regarding application to host university
Pre-departure meeting at Aarhus BSS in February + email(s) from Aarhus BSS and host university
MOVEON UNIVERSITY DATABASE
MoveON database- Choose:
1. Your degree programme at AU:
BSS – Bachelor of Global
Management and Manufacturing – Campus Herning -(GMM)
BSS – Bachelor of Business
Development Engineering – Campus Herning -(BDE)
BSS – Master of Technology Based Business Development – Campus Herning -(Candpolyt.)
2. Level Abroad:
MOVEON SEARCH RESULTS
A number of available exchange positions will show Be aware that due to some technical issues with the new application module you should always check that the university is listed on the list of available exchange positionswhich can be found on your BTECH study portal
To check relevant information about the universities – select “More Details”
MOVEON: UNIVERSITY DATABASE
MoveON University Database:
Description of the host university
Language requirements
Housing information
Host University GPA requirement (if any)
Other requirement / info
Academic calendar (semester start/end)
AU GO – UNIVERSITY DATABASE
Search AU GO for information on:
Previously approved courses for your study programme, if any
Read former AU students’ evaluations
If you do not find previously approved courses or student evaluations it may be because it is a new partner university or that we have not sent any students there yet
HOW TO APPLY – ONLINE FORM IN MOVEON
Read instructions on Study Portal
Fill in the online application form in MoveON, upload attachments and submit your application
ONLINE APPLICATION FORM
Make sure to choose Campus Herning for My AU campus and Autumn Semester 2021 if you are a Cand.polyt. student whereas GMM and BDE students must choose Spring
Semester 2022 for My preferred semester for study abroad
ONLINE APPLICATION FORM
Level Abroad:
Undergraduate/bachelor(GMM/BDE) Postgraduate/Master(Cand.polyt.) Degree programme at AU:
BSS – Bachelor of Global Management and Manufacturing – Campus Herning -
(GMM)
BSS – Bachelor of Business Development Engineering – Campus Herning -(BDE)
BSS – Master of Technology Based
Business Development – Campus Herning
COURSE SELECTION IN APPLICATION
In the online application you will be asked to write course selection at the host university. This is to ensure that you only apply for universities that offer courses which are relevant to your study
programme and which you find interested. Finding relevant courses is your responsibility!!
You are welcome to list previously pre-approved courses from AU GO in the form
This is NOT an application for pre-approval of courses!
Do not submit course descriptions
No guarantee that previously approved courses will be offered/approved again!
The course selection from is not binding. You will later be asked to choose courses at your allocated host university
JOINT APPLICATION
In the online application you may choose ”joint application”, if you and a fellow student wish to go abroad to the same host university
You and your fellow applicant must submit individual online applications but with the exact same list of priorities
you will be allocated positions according to the applicant with the lowest GPA
AU cannot guarantee exchange at the same host university
ATTACHMENT TO YOUR APPLICATION
Transcript of Records + explanation of the grading scale from the country in question
Only relevant for master students, who have not received any grades from Aarhus University yet, and who do not hold a bachelor’s degree from Aarhus University
Must be uploaded as a single PDF-file
HOW WE ALLOCATE EXCHANGE POSITIONS
According to your Grade Point Average (GPA)
Your GPA consists of a weighted average of all grades obtained at AU as of early December 2020
If you have not yet received any AU grades, we will calculate a GPA based on your Bachelor diploma
Grades from non-completed study programmes at AU are not included unless credit transferred to your current study programme
It is not possible to say which GPA you need for a specific university as the GPA changes every year
YOU HAVE BEEN NOTIFIED THAT……..
…You have been allocated an exchange position
You will be asked to accept the exchange position – you will only receive one offer, so make sure your have prioritized correctly
You cannot be allocated a new exchange position
You cannot swap your exchange position with a fellow student
…You have not been allocated an exchange position
Apply for a left over position in the 2nd application round
2nd application round: Early February (time + date to be announced on Facebook/Study Portal)
2nd application round: Only if you were not allocated a position in the 1st application round or you forgot to apply
PREPARE FOR EXCHANGE –
INFORMATION MEETING IN FEBRUARY
Information about:
Application to host university
Application for pre-approval of courses
Credit transfer upon returning from your study abroad
Practical matters (housing, visa, insurance, financing your study abroad etc.)
If you cannot wait to learn more – Information is already available at your BTECH study portal
OVERVIEW
1. You apply from November 2 to midnight December 1
2. You are notified of the results on your AU email in mid January
3. You take an English language test if required by your host university
4. You participate in the Prepare for Exchange – Information Meeting in February 5. Aarhus BSS nominates you to the host university
6. You receive information about the host university’s application procedure
7. You apply for admission (including visa/residence permit if relevant and housing) 8. You are admitted by the host university
9. You apply to your AU Study Board for a pre-approval of your courses abroad (https://mit.au.dk) 10. Off you go on your study abroad adventure
11. When you return: Apply for credit transfer of courses abroad to your AU study programme
FREQUENTLY ASKED QUESTIONS (FAQ)
Q: What are the most popular destinations? (Popular = high GPA)
A: Changes from year to year – you never know, don’t worry about other students’ GPA - just apply
Q: Do I need to take a language test (TOEFL/IELTS)?
A: Maybe. In January, when you know where you are going, check the info in MoveON. If a test is required, you have to sign up for a test in January/February
Q: The university I want to apply to has a GPA requirement of 7. My GPA is only 6.9. Can I still apply?
A: NO. The GPA is decided by the host university
Q: I want to go to the UK. What about my Erasmus grant and Brexit?
A: Nobody knows. But all students who do not get an Erasmus grant, will get a BSS Travel Grant
FREQUENTLY ASKED QUESTIONS (FAQ)
Q: Are the courses listed in AU GO the only courses available at the host university?
A: No. The courses in AU GO are just courses which have been pre-approved for other students the past couple of years. It is not a final list of available courses and there is no guarantee that these specific courses will be available when you go on exchange
Q: Why are there no courses listed in AU GO for my study programme?
A: Maybe it’s a new university or maybe you are the first student going from your degree programme
Q: How do I find out, who is going to the same university as me?
A: You will receive an email in the Spring with names of the students from your study programme, who is going to the same university as you, if any
FREQUENTLY ASKED QUESTIONS (FAQ)
Q: Do I still have to hand in my bachelor project or master thesis at the end of my 6th (bachelor) or 4th (master) semester, even though I will return from my exchange after my final semester at AU has started?
A: Yes. You must hand in your bachelor project or master thesis at the same time as the other
students. There is no dispensation even though you exchange semester ends after your last semester at AU has started.
COVID 19 INFORMATION
Impossible to say what the situation will be like in Autumn 2021 and Spring 2022
If your host university cancels all exchange, you will be able to take electives at AU instead
You will not be offered a new exchange position
LIKE AARHUS BSS INTERNATIONAL
CONTACT – AARHUS BSS INTERNATIONAL
Lena Tarpgaard Møller International Koordinator
lenam@au.dk 87151951
